Como abrir uma cotação SPOT Internacional BB & RoRo no sistema? (en)

Access the system in the environment where you intend to create a SPOT quote. It is important to note that each client has an exclusive environment, which means that all registrations and information generated in this space are confidential and private.

In the left-side menu, click on “Quotes” under the “Management” section.

Next, click “Create Quote Request” and select the “Sea BB & RoRo” mode.

 

 

 

BB & RoRo (Break Bulk & Roll-on/Roll-off): A transport mode used for out-of-gauge cargo that cannot be containerized.

In Break Bulk (BB), cargo is shipped as individual pieces (loose cargo, machinery, structures). In RoRo, cargo is transported on wheels or platforms, entering and leaving the vessel via ramps.

This option is ideal for heavy cargo, oversized equipment, or vehicles, requiring specialized operations and logistical planning. Costs and transit times may vary depending on the project.

After clicking, you will be taken to the creation form page, where several questions must be completed.

Please note that required fields are marked with a red asterisk (*). However, we recommend filling in as much information as possible to help the logistics provider respond more efficiently.

 

• Business Units: Select the business unit to which this quote belongs. To better understand this feature, refer to the specific tutorial about it.
• Your Ref: Provide a reference for the quote. This can be a PO, a code from another system, etc. This field is used solely to identify the quote.
• Lane: Select whether the quote is for import, export, or domestic transport (for example, in the case of cabotage).
• Incoterm: Based on the selected mode, choose the Incoterm for the route.
• Estimated Cargo Readiness: Select the date when the cargo will be ready to start transportation.
• Pickup: Depending on the Incoterm, click “Pickup” and search for the address where the cargo will be collected. This field is automatically integrated with Google Maps to make the search more efficient.

• Origin Port: Depending on the Incoterm and mode, select the port or airport of origin.

   

When one origin field is filled in, the other is no longer required. Example: if you provide the Pickup location, the Port of Origin field will no longer be mandatory.

• Destination Port: Depending on the Incoterm and transport mode, select the port or airport of destination.
• Delivery: Depending on the Incoterm, select the delivery address.
  
  

• Cargo Details: Enter your Packing List in this field. There are two ways to fill it out:

  • The first option is to click the Cargo Details button and enter the dimensions of each item. The system will automatically calculate the m³, total gross weight, and linear meters.

  • Another option is to fill in the fields located below the Cargo Details button. If you are dealing with multiple items, you can simply enter the totals and attach the Packing List in the attachment field at the bottom of the page.

• Cargo Value: Add the cargo value details. This information is important because if the logistics provider adds any fee calculated as a percentage of the cargo value, the system will automatically perform the calculation.
• Cargo Description: Add a description of the cargo to provide additional information to the logistics provider.
• NCM: If possible, add the NCM code. If there is more than one, separate them with commas.
• Cargo Type: Select the cargo type.
  Note: when dangerous cargo or perishable cargo is selected, additional fields will appear for completion.
  • In “DG UN Quantity”, enter the number of DG shipments that will be transported.
  • In “Additional Details”, provide further information about the cargo.

• Suppliers Groups: Add a supplier group to this quote.
• Suppliers: If you prefer not to add a group, you can add suppliers individually in this field.
• Time Zone: Select your time zone. It will be automatically converted to the time zone of other suppliers if they have a different one registered.
• Deadline: Select the final deadline for logistics providers to submit their quotes.
• Required Quote Validity: Indicate the desired validity period for the prices provided by the logistics providers.

• Optional Services:

  • Customs Clearance: Refers to the process of releasing cargo through customs, both for export and import. It includes the preparation and submission of documents, payment of duties (when applicable), and compliance with legal requirements so the cargo can enter or leave the country. Select this option if you want the logistics provider to handle this process.
  • International Insurance: Cargo insurance service during international transportation, covering losses, damages, or misplacement caused by events such as sinking, theft, or improper handling. Select this option if you want the logistics provider to arrange this service.
  • Letter of Credit Management: Refers to support in managing and complying with the terms of a Letter of Credit (LC), which is a formal and secure international payment method issued by banks to companies. Select this option to inform the supplier that a Letter of Credit will be used, as an additional fee may apply due to the higher level of accuracy required in document preparation and issuance.
  • Warehousing: Service that provides space to store cargo temporarily in warehouses (either before shipment or after arrival). Select this option if you want the logistics provider to handle this service.
  • Other: If there is another fee that must mandatorily be informed by the logistics provider, activate this option and enter the name of the fee. When filling out the quote, an additional line with this fee name will appear, and its completion will be required.
    
    
• CC User Group: If you have a user group from your company registered and would like to copy them on this request, add the group in this field.
• CC: If you do not have a user group registered, select the users individually that you would like to include in copy.
• Attachments: Add the attachments related to the quote.